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PUBLIC RECORDS: NEW RULES ON THE DESTRUCTION OF PUBLIC RECORDS
Business & Professions Code Sections 6403, 22351, and 22452
Existing law requires legal document assistants and unlawful detainer assistants to be registered with the County Clerk in the county in which their principal place of business is located and in any other county in which they operate. Existing law requires process servers and professional photocopiers to be registered with the county clerk of the county in which they reside or have a principal place of business.
Existing law lets the County Clerk destroy any non-judicial documents or records if authorized by a resolution of the Board of Supervisors and if the records are copied or recorded for public use. Existing law requires the County Clerk to retain any papers or documents for at least one year before they are destroyed, unless another provision of law requires that they be retained longer.
This new law requires, in the case of a legal document assistant, unlawful detainer assistant, process server, or professional photocopier, require the county clerk to retain an application for registration or certificate of registration for a period of 3 years following the expiration date of the application or certificate. This new law authorizes the county clerk to destroy the application or certificate if they are scanned. This law further requires that the county clerk retain the scanned image for a period of 10 years, after which time the county clerk may destroy the image.
For more information:
County of Los Angeles Department of Consumer Affairs
B-96 Kenneth Hahn Hall of Administration
500 W. Temple Street * Los Angeles, CA 90012-2706
Telephone (800) 593-8222 (within the County) * (213) 974-1452
web site: dca.lacounty.gov